Toronto, Ontario, Canada, Two Permanent, full-time position with Canada’s largest municipality
Locations: City Hall (100 Queen Street West) and Etobicoke Civic Centre (2 Civic Centre Court).
Toronto Building has a bold ambition to become a modern, client-centric regulator that helps the City achieve its strategic objectives through partnership, innovation and regulatory excellence. As Canada’s largest municipal building regulator, the Division is critical to Toronto’s success and prosperity. Its core services — issuing building permits and inspecting construction — ensure that Toronto’s built environment is safe, accessible, and sustainable. These services also play a critical role in delivering many of Toronto’s city-building priorities, including affordable housing.
In the role of Program Coordinator Quality Assurance, you will be responsible for creating and executing standards, programs, policies, and procedures to ensure consistent practices within an assigned section of the Division. Reporting to the Director and Deputy CBO, you will provide oversight and leadership for quality assurance, ensuring compliance with established Divisional Standards and relevant regulations.
Leadership and Team Management
Looking to the future as you lead your team, you will implement detailed plans and apply policies and procedures regarding program specific requirements. You will supervise the daily operations of assigned staff, including scheduling, assigning, and reviewing of work and the authorization and coordination of vacation and overtime requests.
Training and Development
Effective supervision, motivation, and training of assigned staff are essential for effective teamwork, maintaining high standards of work quality, organizational performance, promoting continuous learning, and encouraging innovation among team members. This includes administrative, regulatory, and quality assurance training to the Quality Assurance Assessor and Trainer.
Customer Experience
You will offer leadership, direction, processes, and tools to enhance efficiencies and elevate the effectiveness of services offered in Toronto Building. Collaborating with Divisional Working Groups on complex organizational change initiatives you will establish a work environment and structure that promotes a culture of continuous improvement, accountability, and organizational excellence. You will spearhead the development and implementation of best practices, procedures and quality standards and tools.
You will capture and utilize analytics regarding staff performance to make recommendations and strategies to improve team performance and results-based accountability.
Quality Assurance
You will develop and coordinate all aspects of Toronto Building Compliance Quality Assurance programs. This includes designing training programs, documentation, and related materials to meet Divisional standards. Additionally, you will design, coordinate, and implement program evaluations, operational reviews, and audits to assess effectiveness and opportunities for improvement to meet compliance objectives.
As an expert in your field, you will be providing oversight for the overall approach to quality assurance and risk management services across the Division. Additionally, you will provide policy analysis, planning and research expertise to senior management to support the delivery of the Quality Assurance program. Reviewing gaps identified in internal audit results, you will offer recommendations to the management team to summarize your findings.
Expert Insights
In this role, your responsibility is to research your assigned section taking into consideration developments within the field, corporate policies and practices, and legislative and government initiatives at various levels. This will enable you to identify and promote best practices within your assigned section and Division-wide.
As you will be dealing with highly confidential and sensitive information regarding City operations, assets, resources, staff, and management initiatives, it is imperative that you maintain confidentiality when carrying out your work.
You will provide confidential assessments of section issues, employee performance and business process simplifications due to policy/procedural changes, restructuring, and resource allocation. Analyzing current procedures, policies, and assessing employee performance and data is important to strengthen our activity monitoring. Your attention to detail will ensure that the documentation is adequate, consistent and non-compliant issues are mitigated.
You will assist management in addressing Internal Audit and Auditor General recommendations, where required. You may also be called to appear and give evidence in court and before the Building Code Commission and Ontario Municipal Board on the Ontario Building Code Act, the Ontario Building Code and other applicable laws.
Key Qualifications:
Your application must describe your qualifications as they relate to:
Post secondary degree or diploma in a discipline such as urban planning, architectural technology, science of building design, civil engineering technology, construction management or an equivalent combination and experience.
Experience providing oversight and/or leadership in quality assurance practices.
Considerable experience developing, implementing, and monitoring quality assurance processes, policies, evaluations, and training programs related to the development process.
Considerable experience in enforcing/applying regulations relevant to building construction, the Occupational Health Safety Act, statues and municipal by-laws respecting building code standards and applicable laws.
Considerable experience in business process design, development, and standardization.
Must possess or be able to obtain the following Ministry of Municipal Affairs & Housing BCIN Qualification requirements for building officials: Powers and Duties of a Chief Building Official (Legal).
Excellent interpersonal and customer service skills required to establish and maintain effective working relationships with clients, staff, and the public.
Ability to collect and analyze data to identify trends/efficiencies to form recommendations for key issues.
Highly developed analytical, problem solving, communication, presentation, and interpersonal skills.
Knowledge of municipal government operations, approval processes and political structure is preferred.
Salary Range: $102,155 to $135,815 per annum
Toronto is home to more than 2.9 million people whose diversity and experiences make this great city Canada’s leading economic engine and one of the world’s most diverse and livable cities. As the fourth largest city in North America, Toronto is a global leader in technology, finance, film, music, culture, and innovation, and consistently places at the top of international rankings due to investments championed by its government, residents and businesses. For more information, visit jobs.toronto.ca or follow us on Twitter at Twitter.com/CityTOjobs , on LinkedIn at Linkedin.com/company/city-of-toronto or on Facebook at Facebook.com/CityTOjobs.
How to Apply:
For more information on this and other opportunities with the City of Toronto, visit us online at https://jobs.toronto.ca/jobsatcity/ . To apply online, submit your resume, quoting Job ID 49341 , by Thursday, November 21.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US >.
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US >.
Aggregator
Petaluma, California, Summary
Hanford is a construction company that specializes in all aspects of applied ecological restoration, including large scale (heavy civil) earthwork-based restoration. The Estimator is responsible for complete and accurate estimates for all contract types (local/state/federal agencies, private clients, and non-profit agencies). Secures and analyzes all project costs, including raw materials, labor, equipment and tooling to ensure estimates are accurate. Identifies and quantifies potential uncertainties to ensure costing models capture the full range of potential costs. Update costs as necessary based on addendum information and project scope changes.
Essential Duties and Responsibilities
Manage assigned projects from initial solicitation through to project team/field handoff.
Coordinate quantity take-offs and solicit subcontractors, materials, equipment and professional services in a timely manner.
Knowledge of Public Works bids including but not limited to prevailing wage rates, minority participation, and final proposal details.
Ensure all components of an estimate are included and document all evidence of costs.
Prepare conceptual cost estimates and studies from schematic or feasibility-level documentation.
Effectively collaborate and communicate with all project team members for estimate reviews (including production rates and sequencing), risk analysis, staffing needs, and project requirements.
Thoroughly review project specific permit documents from local, state, and federal permitting agencies when preparing an estimate. These permit condition cost impacts must be properly captured in all estimates, regardless of inclusion in the plans or specifications.
Support in client and vendor relationship building and growth.
Attend potential project job walks and site visits, often on unstable terrain and occasionally in inclement weather.
Provide creative and innovative approaches to solve solutions on a project-by-project basis.
Monitor job boards for potential projects.
Other responsibilities not addressed above may be required and as directed by management.
Required Skills
Excellent time management skills and the ability to work under pressure to meet multiple concurrent project deadlines.
Able to process all project information, take the initiative to gather additional information and provide a complete cost evaluation.
Able to make reliable predictions as it relates to cost and be comfortable estimating a wide range of scopes of work.
Able to understand heavy equipment utilization and how to obtain detailed production rates based on anticipated crews.
Able to read and understand construction drawings and specifications with emphasis on grading plans
A thorough understanding of civil construction estimating.
Knowledge of planting, seeding (including hydroseeding), irrigation, and plant maintenance.
Ability to work in a team environment.
Excellent listening, verbal, and written communication skills. Must be fluent in English.
Strong work ethic and a “can-do” attitude.
Education and/or Experience
Previous civil construction estimating (incl. working in/around environmentally sensitive habitats) desired
3-10 years of experience as a professional construction estimator preferably within our core markets
College degree in Construction Management or Civil Engineering is a plus but not required
Computer Skills
Proficiency working with:
Microsoft Office Suite
Estimating database software (HCSS Heavy Bid highly desired)
Take-off software (on-screen take-off, Planswift, Bluebeam etc.)
Construction bid invitation and bid management software (Smart Bid Net)
Scheduling software skills (MS Project or Primavera P6).
Based on experience. Full benefits package and eligible for bonuses.
Petaluma, California, Summary
Hanford is a construction company that specializes in all aspects of applied ecological restoration, including large scale (heavy civil) earthwork-based restoration. The Estimator is responsible for complete and accurate estimates for all contract types (local/state/federal agencies, private clients, and non-profit agencies). Secures and analyzes all project costs, including raw materials, labor, equipment and tooling to ensure estimates are accurate. Identifies and quantifies potential uncertainties to ensure costing models capture the full range of potential costs. Update costs as necessary based on addendum information and project scope changes.
Essential Duties and Responsibilities
Manage assigned projects from initial solicitation through to project team/field handoff.
Coordinate quantity take-offs and solicit subcontractors, materials, equipment and professional services in a timely manner.
Knowledge of Public Works bids including but not limited to prevailing wage rates, minority participation, and final proposal details.
Ensure all components of an estimate are included and document all evidence of costs.
Prepare conceptual cost estimates and studies from schematic or feasibility-level documentation.
Effectively collaborate and communicate with all project team members for estimate reviews (including production rates and sequencing), risk analysis, staffing needs, and project requirements.
Thoroughly review project specific permit documents from local, state, and federal permitting agencies when preparing an estimate. These permit condition cost impacts must be properly captured in all estimates, regardless of inclusion in the plans or specifications.
Support in client and vendor relationship building and growth.
Attend potential project job walks and site visits, often on unstable terrain and occasionally in inclement weather.
Provide creative and innovative approaches to solve solutions on a project-by-project basis.
Monitor job boards for potential projects.
Other responsibilities not addressed above may be required and as directed by management.
Required Skills
Excellent time management skills and the ability to work under pressure to meet multiple concurrent project deadlines.
Able to process all project information, take the initiative to gather additional information and provide a complete cost evaluation.
Able to make reliable predictions as it relates to cost and be comfortable estimating a wide range of scopes of work.
Able to understand heavy equipment utilization and how to obtain detailed production rates based on anticipated crews.
Able to read and understand construction drawings and specifications with emphasis on grading plans
A thorough understanding of civil construction estimating.
Knowledge of planting, seeding (including hydroseeding), irrigation, and plant maintenance.
Ability to work in a team environment.
Excellent listening, verbal, and written communication skills. Must be fluent in English.
Strong work ethic and a “can-do” attitude.
Education and/or Experience
Previous civil construction estimating (incl. working in/around environmentally sensitive habitats) desired
3-10 years of experience as a professional construction estimator preferably within our core markets
College degree in Construction Management or Civil Engineering is a plus but not required
Computer Skills
Proficiency working with:
Microsoft Office Suite
Estimating database software (HCSS Heavy Bid highly desired)
Take-off software (on-screen take-off, Planswift, Bluebeam etc.)
Construction bid invitation and bid management software (Smart Bid Net)
Scheduling software skills (MS Project or Primavera P6).
Based on experience. Full benefits package and eligible for bonuses.
Tualatin, Oregon, The City of Tualatin is excited to announce a rare opportunity to join our Public Works Department in a newly-created Project Manager position. The first major project assigned will be the installation of 500 electric vehicle charging stations, located throughout the Portland Metro area and beyond. Tualatin was recently awarded $15 million dollars in federal funds through the Charging and Fueling Infrastructure Grant Program to install chargers across 17 different cities. This is an exceptional opportunity to lead a large, regional, federally funded initiative that helps support carbon emission reduction goals and further develop a more equitable transportation system in Tualatin and beyond.
This position will lead coordination with neighboring cities or counties, public utilities, transit agencies, school districts, private industries and property owners, and the public to install charging stations at multifamily properties and other publically accessible lots. You’ll manage all aspects of this project including preparing requests for proposals, managing contracts, grant administration, and overseeing and coordinating work with all project stakeholders.
Additional projects, as capacity allows, may include capital infrastructure projects as well as programmatic projects that are focused on improving the overall service delivery of the Public Works Department which consists of water, sewer, stormwater, streets, facilities, and fleet. You’ll join an awesome team that is striving to improve the everyday lives of our community by focusing on process improvement and innovation to achieve more sustainable and equitable outcomes. The City of Tualatin, population 28,000, is a dynamic, vibrant community ideally located just 12 miles south of Portland and 30 miles north of Salem, the state capitol. Situated at the intersection of Interstate highways 5 and 205, Tualatin is a short distance to adventure: skiing, snowboarding, and sledding on majestic Mt. Hood in the Cascade Mountain Range; family-friendly summer water activities on the central Oregon Coast; national-level wind-surfing or parasailing on the mighty Columbia River, while enjoying the striking natural beauty of Multnomah Falls in the Columbia Gorge National Recreation Area.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Manage multiple large, complex projects as one time ensuring scope, schedule, and budget met.
Plans, designs, and manages all aspects of assigned projects including defining scope, cost estimates, and specifications, and preparing contract documents. Participates in the development of project budgets.
Conducts and manages activities to conceptualize, evaluate alternatives and receive approvals for project implementation: identifies funding from and/or implements requirements of grant agencies, coordinates with permitting and public utility agencies, collects and reviews project background documentation, performs field data collection, analyzes alternatives and prepares recommendations and applications.
Collaborates with engineers, designers, consultants, permit agencies, and contractors during all phases of assigned projects, and to identify and address immediate project needs during construction.
Prepares agendas, leads, and participates in project and construction meetings. Participates in regular on-site contractor meetings to discuss project schedule and milestones.
Prepares staff reports and makes presentation to City Council and other groups regarding assigned projects.
Communicate complex information in an understandable format to a wide range of stakeholders including the public, elected officials, staff, and technical experts.
Provides functional and technical direction to consultants on construction projects and coordinates, organizes, and collaborates with project inspectors, project engineers, consultants, and contractors regarding project schedules and upcoming construction activities. Manages plan and specifications disputes.
Coordinates projects with external partners including neighboring cities or counties, public utilities, transit agencies, school districts, and private industries and property owners.
Reviews, coordinates, and responds to contractor requests for information (RFIs) during construction.
Attends and participates in public meetings.
Reviews, prepares, and distributes city plan review comments.
Prepares requests for project proposals, solicits design proposals from consultants, evaluates proposals for award recommendation, participates in creating contracts for selected consultants, and ensures contractor compliance including tracking, maintaining and reporting on project accounting, budget, and schedule.
Provides contract administration, public relations, management, and inspection of construction projects including coordinating with other divisions and city departments.
Negotiates, facilitates, and prepares change orders for construction projects, prepares contract amendments, and solicits change order approval from other project managers.
Provides quality assurance in reviewing consultant design and construction documents to ensure city project needs are met, best management practices are implemented, and deliverables are provided.
Prepares or assists with preparation of grant submittals for projects, including preparing construction estimates and writing grant narratives. Responsible for grant reporting and compliance as required in grant terms and conditions.
Provides project assistance to engineering staff on projects by providing design solutions and project specification suggestions.
Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems. Prepares regular progress reports for capital projects with status reporting of scope, schedule and budget.
Performs other duties as assigned.
Drives to city facilities, vendors, training programs, and meetings, as necessary.
SUPERVISORY RESPONSIBILITIES:
Receives general supervision from assigned supervisory or management personnel. Exercises functional and technical direction over consultant teams and/or technical support staff assigned to projects. Employees in this classification will not exercise formal authority in areas such as discipline, grievances, promotions, hiring, and employee evaluations. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Considerable knowledge of the principles, practices and techniques of project management, planning, design and implementation. General understanding of the procedures the assigned department, including an understanding as to how these relate to the City organization as a whole.
Possession of additional specialized knowledge, skills and abilities pertinent to the assignment, specifically: knowledge of grant procedures; ability to facilitate public input processes and public meetings; ability to draft, negotiate and oversee contracts and studies; ability to coordinate and resolve conflicting points of view to obtain successful outcomes; ability to research legal issues, draft and present recommendations.
Ability to provide effective leadership and coordination in developing solutions and recommending new techniques. Ability to establish and maintain effective working relationships with employees, officials and the general public. Ability to exercise resourcefulness, tact and perspective in developing solutions and new techniques.
Ability to assemble, organize and present statistical, financial and factual information. Advanced skill in data base preparation and manipulation, designing spreadsheets, PowerPoint presentations, word processing and financial software.
Ability to analyze complex problems, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
Ability to prepare, understand, and interpret construction plans, specifications, technical reports, and contract documents.
Ability to read, interpret, apply, and explain technical written material and complex laws, codes, regulations, ordinances, and City policies and procedures.
Ability to read and understand technical drawings and specifications.
Ability to effectively represent the department and the City in meetings with governmental agencies, community groups, and various business, professional, and regulatory organizations and individuals. Including the ability to effectively coordinate assigned activities.
Ability to prepare and present clear, concise, and logical written and oral reports, correspondence, policies, procedures, and other written materials.
Ability to establish and maintain a variety of filing, record-keeping, and tracking systems.
Ability to make sound, independent decisions within established policy and procedural guidelines; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Ability to comprehend and use English effectively including producing all forms of communication in a clear, concise, and understandable manner to intended audiences.
Ability to use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines and to establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
EDUCATION and/or EXPERIENCE
Any combination of training and experience, which would provide the required knowledge, skills and abilities, to perform the essential functions of the position. A typical way to obtain the required qualifications would be:
Graduation from an accredited college or university with coursework in project management, public administration, business administration, or a related field; and
Three years of experience in project management (grant-funded project management desireable, but not required.)
Desirable Experience:
Management of large, complex projects
Management and reporting on federal grants
Management a project with large, diverse stakeholder group
Management of transportation electrification projects or similar infrastructure-related projects.
Any satisfactory equivalent combination of experience and training which ensures the ability to perform the essential functions of the position may substitute for the above.
CERTIFICATIONS & LICENSES
Possession of, or the ability to secure possession of, a valid Oregon driver's license.
Certified Project Management Professional (PMP) or equivalent certification demonstrating knowledge of project management skills is desirable, but not required.
Additional Information
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The duties for this job will be performed primarily in an office environment with moderate noise levels, controlled temperature and ventilation conditions, and rare to no direct exposure to hazardous physical substances. The work environment varies between a combination of a standard office setting and various outdoor settings where the employee is occasionally exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, uneven ground conditions, dense vegetation, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employee may interact in difficult interpersonal situations with both staff, public, and/or external representatives in interpreting and enforcing departmental policies and procedures.
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually moderate. The employee is occasionally exposed to outdoor weather conditions.
HOW TO APPLY: Applications can be filed online at www.tualatinoregon.gov. If you have questions regarding the recruitment process, contact Human Resources at recruitment@tualatin.gov. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The City will consider any equivalent combination of knowledge skills education and experience to meet minimum qualifications. If you think you are interested in applying, we encourage you to think broadly about your background and skillset for the role. The City of Tualatin is an equal opportunity employer. The position comes with a full benefit package including health, vision, prescription, life and long term disability insurance coverage. Paid vacation and holidays, including two floating holidays, are a standard part of the benefit package.
Juno Temple, actor
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